Procurement Associate

Sector: 
Other
Type: 
Full-time
Location: 
Erbil
Status: 
Open
Recruitment company: 
Description: 

Main Duties and Responsibilities:   Under the guidance and supervision of the Head of Procurement Section, the Procurement Associate (PA) as member of the procurement team contributes to the required actions, as per the procurement manual, in order to achieve the deliverable results in specific projects. The PA ensures high quality and accuracy in the process of procurement actions, and follows the rules and regulations as outlined in the procurement manual. The PA supports the procurement team through knowledge, commitment and results-oriented approach and collaborates as directed with staff of the management unit (MU) of the Organization. Work in close cooperation with the Procurement Team (PT) under the direct supervision of the Head of Procurement Section (HPS); Participate in market surveys for identification of inputs for projects and vendors, and maintains a database of information on particular products, markets and inputs; Maintain updated information at regular intervals for vendors and market products in the database; Assist in the preparation of Purchase orders (POs) and Contracts for supply and delivery of inputs and services; Coordinate with the Projects’ Managers to ensure accuracy on type of inputs and specifications and that approvals are issued by the assigned authority; Provide support, if requested, on collection of vetting information for vendors, and fill-in the forms for submission to the Compliance section; Ensure use of forms and templates as directed in the Procurement Manual, and oversee that procurement activities are compliant to rules, regulations, policies and strategies of the MU; Monitor the process and stages of delivery of inputs during the ongoing procurement actions, and ensure that the time frame (deadlines, validity period, expiration, etc.) of each action is monitored and recorded;  Maintain clear and complete filing of documents of Procurement actions, such as Bids, Derogations, Contracts and Amendments and any document corresponding to the tender process; Contribute to the preparation of progress reports on Procurement actions; Communicate with Vendors, deliver or collect documents pertaining to the tender process for further submission to the Head of Procurement Section.   Requirements: College / University Degree in Business Administration or related Field; specialized training in procurement practices would be an asset; At least 3 years of relevant experience is required at the national or international level; Experience in procurement or project implementation related areas; Experience in sourcing and/ or purchasing of goods and services within Iraq; Reasonable knowledge of the Northern Iraq market for goods and services required in emergency and/or recovery aid sectors; Procurement Certificates (e.g. CIPS) would be an asset; Good communications skills; Knowledge in Ms. Office (Word, Excel & PowerPoint); Fluent in Kurdish, Arabic & English languages.   Working Condition :   (5) Days per week & (8) hours per day (Starting from 8:30 am till 5:30 pm);   How to Apply :   You can apply by either scrolling down or clicking on "Apply for this position" tab or by e-mailing your   updated CV  to ( jobs@erbilmanpower.com   )   with the job code and title of the position in the subject line.